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How to Transfer a Hotel Room

Offline Eternal Zan

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How to Transfer a Hotel Room
« on: January 20, 2014, 10:43:33 PM »
Can I transfer a hotel room? Yes! Most official sources and confirmation emails from the hotels will say "Rooms are non-transferable." But this is not true. As long as you never use the word "transfer" when talking to hotel staff, this will work. Here is how I have successfully done it for years. I've always called the hotel, but doing it online may also work.

NEVER cancel a hotel room at the Dragon Con rate. It will go back to the full rate, costing the next person 2x or more. Transfer your extra rooms to a fellow attendee. There is always someone who wants a room, especially at the host hotels.

This fan-run community helps people find rooms and roommates. Bribing and scalping is not permitted in this group.
Dragon Con Rooms at https://www.facebook.com/groups/dragonconroomsgroup

STEP 1: MONEY

It is against convention etiquette to ever profit by selling or trading your room to someone else. If someone asks you to give them more money than the cost of the deposit that they've already paid, don't do it. They are preying on your desperation and ignorance. If they are part of an online community, follow their procedures and report their behavior. Find an honest person to deal with, there are plenty out there.

To trade a room with someone else, first calculate the difference in the non-refundable deposits you may have paid. If you paid $200 and they paid $250, you will owe them $50. Pay them and ask them to confirm they received payment.

STEP 2: SWITCHING RESERVATIONS

Both sides should agree to do this on the same day. Set aside the time, stay in communication during all steps.

* Add the other person's name to your reservation.
* If you made your reservation through Passkey, make sure you have both the Passkey number and the hotel's reservation number. You may need to log into your online account or call the hotel to get the hotel's reservation number.
* Give your reservation number(s) to the other person. Forward them the confirmation email.
* Call your new hotel and replace the other person's credit card info, email address, and room requests with your own.
* Always use a credit card with an expiration date of the year of the convention, October or later. If you don't have one, request this from your bank and put it on file as soon as possible. This is to prevent your room being cancelled because your credit card is past the expiration date.  The hotels will tell you this doesn't happen, but it does. Don't take the chance.
* Ask the hotel to send you a confirmation email with the changes on it. Make sure you get it, keep this. Take it with you to check in.
*  Confirm your credit card and email address is no longer on file on your original reservation.
* Keep the other person's contact info in your cell phone so that if there is any problem on check-in, you can call them to work it out. I've never needed to do this, but I believe in being prepared.
* Check your credit card statement after Dragon Con, make sure all the charges are correct. If they are not, dispute them.  You should be doing this anyway.
« Last Edit: August 01, 2018, 10:17:36 AM by Eternal Zan »
- Eternal Zan (rhymes with "fan")
Eternal Member, attendee since 2003

Offline Trathor

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Re: How to transfer a hotel room
« Reply #1 on: January 24, 2014, 01:08:25 AM »
Great input.  I figured this should work, but never had to do it.  Glad to hear from the voice of experience.  Thanks and +1 Karma for that! 
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Offline Eternal Zan

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Re: How to transfer a hotel room
« Reply #2 on: January 24, 2014, 08:25:44 PM »
Thanks, Trathor. As DragonCon continues to grow, hotels get harder to book every year. Especially host hotels that use Passkey for the initial booking, like the Hyatt and Marriott. I hope info like this makes it possible for more people to stay in their Plan A hotel.
- Eternal Zan (rhymes with "fan")
Eternal Member, attendee since 2003

Offline Trathor

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Re: How to Transfer a Hotel Room
« Reply #3 on: January 27, 2014, 01:09:32 AM »
Thanks, Trathor. As DragonCon continues to grow, hotels get harder to book every year. Especially host hotels that use Passkey for the initial booking, like the Hyatt and Marriott. I hope info like this makes it possible for more people to stay in their Plan A hotel.

skzb, have you seen this Poll by chance?  Obviously we're not changing anything there, but I'd be interested in your thoughts. 
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Re: How to Transfer a Hotel Room
« Reply #4 on: July 30, 2018, 04:08:38 PM »
I've found a 3-way call with the hotel to be a quick and effective way to handle transfers.