The DragonCon Forum

DC Noob with Hotel/Con rate questions

Offline Trzebs

  • *
  • 9
  • 0
DC Noob with Hotel/Con rate questions
« on: August 11, 2015, 11:42:10 AM »
So I plan to be a first time attendee at next year's DC (2016), and I was still curious about some things regarding the hotel and booking process. I apologize if this has been asked already but I haven't seen any direct answers to these questions yet:

1) How are the hotel rate promo codes distributed? Does DC just post them to their website and after that it's just a mad dash as to who can use them first?

2) Do you have to be registered for DC in order to receive a promo code?

3) When do the hotels typically start taking reservations for the following con?

4) As far as I've seen, the host hotels will block out rooms for the DC goers, but how/when do the hotels announce the DC reservation availability? Does DC announce the hotel availabilities on their own website or do the host hotels post something on their website?

I really hope to get a room for next year, I first found out about DC from watching beatdownboogie's videos on youtube, and ever since that I've been dying to attend one. If there's one con I have to experience, it definitely is this one.

Re: DC Noob with Hotel/Con rate questions
« Reply #1 on: August 11, 2015, 12:35:23 PM »
1) How are the hotel rate promo codes distributed? Does DC just post them to their website and after that it's just a mad dash as to who can use them first?

This is a very fluid situation that may change for 2016.  Best to monitor these forums and the official Dragon Con social media accounts to keep up on things.

In the past each of the official hotels would make their room blocks available as of a certain date after con. Anywhere from a few days after to a month or so. Usually in Sep or Oct. 

Often times it's done via the Passkey booking system where you go to a special weblink or call a special 800 number.  It often opens at about 8am or 10am or such one morning and the rooms are gone within a few minutes so it's a bit of a crazy rush. 


Quote
2) Do you have to be registered for DC in order to receive a promo code?

No.

Quote
3) When do the hotels typically start taking reservations for the following con?

Some of the hotels will let guests who stay here this year book a room for the following year.


Flexibility is one of the key skills to have for anything Dragon Con related.

Feel free to post questions here in the forums and folks will be glad to answer them.


Good luck,

Kevin
Community for new and newish Dragon Con attendees
http://www.dragonconnewbies.org

Tuning In To Scifi TV podcast (covering all genre TV shows)
http://www.tuningintoscifitv.com

Tales Of The Black Badge - A Wynonna Earp Fan Podcast
http://www.wynonnaearppodcast.com

Offline Trzebs

  • *
  • 9
  • 0
Re: DC Noob with Hotel/Con rate questions
« Reply #2 on: August 12, 2015, 09:24:01 AM »
Thanks for the info. With regard to the passkey system, do the hotels announce when the booking dates will be for the following year? Do they make any announcements or so on their social media sites or is it all funneled through DC's website?

Offline Vayliya

  • Ms Moderator
  • *****
  • 1692
  • 671
  • In the land of Make-Believe and Sewing Machines.
Re: DC Noob with Hotel/Con rate questions
« Reply #3 on: August 12, 2015, 10:21:09 AM »
Thanks for the info. With regard to the passkey system, do the hotels announce when the booking dates will be for the following year? Do they make any announcements or so on their social media sites or is it all funneled through DC's website?
Most hotels will post in the front lobby closer to the end of con when they plan to release rooms. It looks like some hotels are getting rid of passkey. Dragoncon.org will have the info as well :) and this forum will try to keep you updated.
fairy blue, for you i destroyed the stars and hung up a black paper moon

Offline Trzebs

  • *
  • 9
  • 0
Re: DC Noob with Hotel/Con rate questions
« Reply #4 on: August 17, 2015, 12:50:18 PM »
One other question: the hotel con rates which I see are around $230, that is per night I'm assuming? Or is it per person per night?

Offline Canuckianchick

  • ***
  • 246
  • 56
  • Bow-ties are cool.
Re: DC Noob with Hotel/Con rate questions
« Reply #5 on: August 17, 2015, 12:55:47 PM »
That is per night- not including internet usage or parking fees (for the most part).
Dragon*Cons attended: 2009-2010-2011-2012-2013-2014-2015-2016-2017

Offline KPK

  • Formally KungPowKirby
  • ***
  • 1532
  • 612
  • Skyscraper
Re: DC Noob with Hotel/Con rate questions
« Reply #6 on: August 17, 2015, 01:30:52 PM »
It should be noted - that some hotels do up their rates the more people you have.

Offline Trzebs

  • *
  • 9
  • 0
Re: DC Noob with Hotel/Con rate questions
« Reply #7 on: August 17, 2015, 06:09:43 PM »
It should be noted - that some hotels do up their rates the more people you have.

Do you know which hotels in particular up their rates, and by how much?

Offline KPK

  • Formally KungPowKirby
  • ***
  • 1532
  • 612
  • Skyscraper
Re: DC Noob with Hotel/Con rate questions
« Reply #8 on: August 17, 2015, 06:43:45 PM »
It should be noted - that some hotels do up their rates the more people you have.

Do you know which hotels in particular up their rates, and by how much?

I'm afraid I dont. They are the overflow hotels and kinda change yearly. Sometimes as much -as $75 I believe.

Offline Trzebs

  • *
  • 9
  • 0
Re: DC Noob with Hotel/Con rate questions
« Reply #9 on: August 18, 2015, 09:01:50 AM »
Okay, so it's just the overflow hotels that change their rates based on number of people, while the host hotels tend to keep them fixed at a per night rate?

Offline Vondor

  • High Priest of the Kill
  • *****
  • 754
  • 75
Re: DC Noob with Hotel/Con rate questions
« Reply #10 on: August 18, 2015, 12:32:15 PM »
Okay, so it's just the overflow hotels that change their rates based on number of people, while the host hotels tend to keep them fixed at a per night rate?

Not always.  The Host hotels charge extra for triple/quad rooms.

I always only put down 2 people office in my room regardless of how many are in it.

http://dragoncon.org/?q=host_hotels_view

Offline Trzebs

  • *
  • 9
  • 0
Re: DC Noob with Hotel/Con rate questions
« Reply #11 on: August 18, 2015, 02:17:36 PM »
Okay, so it's just the overflow hotels that change their rates based on number of people, while the host hotels tend to keep them fixed at a per night rate?

Not always.  The Host hotels charge extra for triple/quad rooms.

I always only put down 2 people office in my room regardless of how many are in it.

http://dragoncon.org/?q=host_hotels_view

That just reminded me of something: do the hotels do anything to check how many people you actually have in your rooms? I see on the DC website that most of the host hotels say that you must give names of everyone staying in the room at the time of reservation, but do they actually enforce it in any way? A lot can happen in a year, some people may decide to not come, maybe one extra person wants to join, it just seems hard to assume that things won't change at all over the coming year.

Offline Trathor

  • President of the Entire Galaxy and Owner of the Hippest place in the Universe.
  • *****
  • 2917
  • 618
Re: DC Noob with Hotel/Con rate questions
« Reply #12 on: August 18, 2015, 02:59:26 PM »
Okay, so it's just the overflow hotels that change their rates based on number of people, while the host hotels tend to keep them fixed at a per night rate?

Not always.  The Host hotels charge extra for triple/quad rooms.

I always only put down 2 people office in my room regardless of how many are in it.

http://dragoncon.org/?q=host_hotels_view

That just reminded me of something: do the hotels do anything to check how many people you actually have in your rooms? I see on the DC website that most of the host hotels say that you must give names of everyone staying in the room at the time of reservation, but do they actually enforce it in any way? A lot can happen in a year, some people may decide to not come, maybe one extra person wants to join, it just seems hard to assume that things won't change at all over the coming year.

I have never seen them actively enforce it, but I bet if they would enforce it as a compound issue if they found other problems (like you have 6 people in the room and they are causing problems enough to make neighbors complain). 
Bookmark and make Amazon purchases from this link to get 4-10% of your purchase donated to the forum!!!

Offline Vondor

  • High Priest of the Kill
  • *****
  • 754
  • 75
Re: DC Noob with Hotel/Con rate questions
« Reply #13 on: August 18, 2015, 05:56:22 PM »
Or if there is damage, etc.

Offline Trzebs

  • *
  • 9
  • 0
Re: DC Noob with Hotel/Con rate questions
« Reply #14 on: August 26, 2015, 12:40:34 AM »
Is it more common to book a room and check out on the last day of the con or reserve until the day after the con's official end dates?